Donate

How to Donate:

The University Archives welcomes donation of organizational, administrative, and personal documents, photographs, scrapbooks, memorabilia and other materials that help preserve the history of Eastern Michigan University (EMU), its students, alumni, faculty and staff.

Gifts are accepted with the understanding that they become the property of the University Archives, and decisions concerning retention, cataloging, and location will be made by the University Archivist. Under special circumstances, gifts may be accepted with agreed upon restrictions as to their disposition, use, or location.

If you are interested in donating, or have questions about whether the University Archives at EMU is the best place for your donation please email us at lib_archives@emich.edu.
 

How to Facilitate a Records Transfer:

Effective May 19, 2023, the University Data & Records Management Administrative Policy supersedes all previous policies for the retention, destruction and transfer of University records. The Policy outlines the scope of collecting, the process for destruction, and the role of each record creator has in creating, retaining and either transferring or disposing of records.

The committee for Data & Records Management completed a schedule per federal, state, and local laws. The Schedule outlines the most commonly generated records by category, the originating office(s) and the length of time that records should be retained. The format of the record (digital or analog) does not matter.

The University Archives welcomes transfers of PERMANENT records that do not need to remain in the originating office. Please review the Schedule to determine if your records are eligible for transfer. If you have questions, please do not hesitate to email us at lib_archives@emich.edu or if you have questions concerning data retention at EMU, please email data_retention@emich.edu.

As a reminder, any request for university documents should be made via the EMU's Freedom of Information Act (FOIA) process.